Meeting Role Definitions

New members are often confused about what their role is each meeting. Sometimes, even experienced Toastmasters can forget some of the important parts of their role for the meeting. Please chech here early in the week and review the duties for your assigned roles.

TOASTMASTER: The Toastmaster is the facilitator of the meeting. You are in charge of how the meeting is run and making sure that all responsibilities are covered.

• Call the scheduled speakers and make sure that they are prepared. You will also want to get an introduction from them at this time so that you can practice introducing them. (NOTE: it is the speakers job to write the introduction.)
• Call the General Evaluator and remind them to contact all of the people scheduled for the evaluation team. The General Evaluator should call you back when the evaluation team is in order. If the GE does not call back, call and get the names of the evaluation team for the agenda.
• Call the Table Topics Master. Let the TT Master know if there is going to be anything unusual that he needs to be prepared for such as only one speaker or a long Advanced speech. The TT Master should have an idea of how much time will be available for Table Topics.
• Call the people scheduled for Inspirational Moment and Word-of-the-Day. Remind them that the time alloted is only 2-3 minutes.
• After hearing back from the General Evaluator, fill in the agenda and make 16 - 20 copies for the meeting.

GENERAL EVALUATOR The General Evaluator is in charge of the Evaluation Team. You will lead the evaluation portion of the meeting and call on each member of the evaluation team. You will also call each member of the Evaluation Team early in the week to remind them of their meeting role. After you have called the speech evaluators, grammarian, AH counter, timer and vote counter to verify that they will be at the meeting, call the Toastmaster and let him know so that he can print the agenda. When the Toastmaster calls on you at the beginning of the meeting, introduce your evaluation team. When you are called on after Table Topics, you will go to the lecturn, introduce each evaluator in turn, make a few general comments about how the meeting went, and then reintroduce the Toastmaster.

SPEECH EVALUATOR Your job is to evaluate one of the speeches presented.